Hudson RPO is committed to providing quality services to its candidates and employees and this Policy outlines our ongoing obligations to you in respect of how we collect, use, disclose, store, secure and dispose of your personal information.
This Policy applies to all individuals in the APAC region that Hudson RPO collects personal information and sensitive information from.
We operate a website that contains basic information on the global capabilities of Hudson RPO. Our website also provides links to investor information and websites serving our country operations.
What is Personal Information and why do we collect it?
Personal information is information or an opinion that identifies an individual. Examples of personal information we collect include: names; addresses; email addresses; phone; and, facsimile numbers.
This personal information is obtained in many ways including interviews, correspondence, by telephone and facsimile, by email, via our website https://www.hudsonrpo.com, from your website, from media and publications, from other publicly available sources, from cookies and from third parties. We do not guarantee website links or policies of authorised third parties.
We collect your personal information for the primary purpose of providing our services to you, providing information to our clients and marketing. We may also use your personal information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at any time by contacting us in writing.
When we collect personal information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.
Collection of your personal information
The information you provide to us or that we hold about you is stored, where applicable, in a secure cloud server, electronically in our databases, or in our manual databases. We will only process your information in the ways we describe in this privacy statement.
How we use your personal information
You can browse our websites and search for jobs without disclosing personal information about yourself.
If you choose to register with Hudson RPO, either online via one of our Websites or in person at one of our offices, we may use your personal information to contact you via e-mail, telephone, direct mail or other communication formats to provide you with information or services that you have requested.
We will use your personal information to fulfil your requests for information and to provide you with recruitment services you have requested. We will only process information that is adequate, relevant and not excessive for those purposes. Where we send you information, it may be sent by e-mail or post, for any of the following purposes:
If you no longer wish to receive e-mails or post from us and want to be removed from our mailing list, please send an e-mail to email@example.com with “Unsubscribe” in the subject heading or get in touch with your local Hudson RPO representative.
If you choose to unsubscribe from our mailing lists, we will require sufficient identity details to ensure that we do not contact you again.
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive information will be used by us only:
We reserve the right to delete any sensitive personal information which you may provide to us.
Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.
Disclosure of personal information
Hudson RPO will not disclose the personal information that you provide or details of your individual visits to our websites to any unrelated third parties except as provided for in this Policy and under the following limited circumstances:
Security of personal information
Your personal information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.
When your personal information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your personal information. However, most of the personal information is or will be stored in client files which will be kept by us for a minimum of 7 years.
Hudson RPO is committed to protecting the security of your personal information. We use a variety of measures (including, but not limited to, firewalls SSL encryption) to ensure that your personal information is protected from:
However, the Internet is an open system and Hudson RPO cannot guarantee that the personal information you submit will not be intercepted by others.
All our employees and agents who have access to or are involved in the processing of personal information respect the confidentiality of personal information.
Our websites may include links to external websites operated by other organizations. They may collect personal information from visitors to their site. Hudson RPO cannot guarantee the content or privacy practices of any external websites and does not accept responsibility for those websites.
We will hold your personal information for a period of 12 months in order to comply with relevant employment law or as long as is necessary for the provision of recruitment services by us, whichever is the greater. We will not keep your personal information for longer than is necessary.
Transfer of data abroad
As Hudson RPO is a global business, from time to time, we may transfer your personal information to other Hudson RPO entities located around the world as business requirements dictate.
Access to your personal information
You may access the personal information we hold about you and to update and/or correct it, subject to certain exceptions. If you wish to access your personal information, please contact us in writing.
Hudson RPO will not charge any fee for your access request but may charge an administrative fee for providing a copy of your personal information.
In order to protect your personal information, we may require identification from you before releasing the requested information.
Maintaining the quality of your personal information
It is an important to us that your personal information is up to date. We will take reasonable steps to make sure that your personal information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.
If we decide to change our privacy commitment, we will post those changes on our websites so that you will always know what information we gather, how we might use that information and whether we will disclose it to anyone.
By accessing the websites and/or submitting your personal information, you consent to the use of your information as set out in this privacy statement.
A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at https://www.oaic.gov.au/privacy/australian-privacy-principles/
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